Boardcollector Surf Swap Avalon - April 9th . Bump In

Dunbar Park Stallholder Information.


The following information is provided to all stallholders to inform you on how to get to Board
Collectors Surf Swap to ensure a smooth bump in and bump and advise you of your
responsibilities while loading and unloading. These responsibilities form part of the Event Regulations.

 Date: Sunday 9 April 2017

 Event times:
• Surf Swap & Market stalls – 9am to 4pm
• Beer & Food Festival – 11am to 5pm

 Location:
Boardcollector Surf Swap is being held across two event spaces:
• Surf swap and market stalls are in Dunbar Park
• The Beer & Food festival are in the front bowling green of the Avalon Beach Bowling Club

Bump in:
Set up between 6am to 8.30am. All cars to leave the event space by 8.30am. (please refer
to attached map for traffic flow instructions)


Bump out:
Stallholders must remain at the event until the end – Surf Swap finishes at 4pm and Beer &
Food Festival finishes at 5pm. Vehicles will not be allowed into the event spaces until the finish
time. Stallholders located in Dunbar Park are to pack up between 4pm to 5pm, no earlier
than 4pm.

Access points:
Access for all stallholders (markets, beer & food) is via Bowling Green Lane (refer to attached
map). When on site, vehicles must travel 5km/h at all times with hazard lights one. Ensure you
give way to pedestrians at all times.


Stallholder locations:
Stall will be marked on the ground. Please refer to the attached stallholder map to find out
where you will be located.
Event staff will be at the entry gate to direct all stallholders to the allocated space. Vehicles
are to be unloaded and relocated to adjacent parking areas (refer to map) before stalls are
set up. All cars must be off Dunbar Park by 8.30am.


Parking:
Parking in Avalon Beach is free but time limited. Parking is identified on the attached map.

Stall sizes:
Stall spaces are 3m x 3m, 3m x 6m (if you have applied for a double stall) or as agreed.

Equipment:
All stallholders must supply their own equipment, including gazebo, trestle tables, chairs,
display material. Please bring adequate weights for gazebos – pegs are not permitted in
Dunbar Park. Power is not provided.

Weather:
There will be no cancellation due to bad weather and no refunds. The event will proceed
regardless of conditions.

Safety:
All tents, umbrellas and shade structures must be well secured with adequate weight in case
of wind.

 Insurance:
If you have not already done so, please provide a copy of your Public Liability Insurance (min
$10million). If you do not have insurance, there will be an additional charge of $30 to be
covered under the event insurance.

Security:
There will be security guards at the entrances of the Bowling Green as well as wondering out
to discourage unfavourable behaviour.

Emergency evacuation point:
In case of an emergency, all stallholders are to assemble on the grass area outside of
Woolworths, directly opposite Dunbar Park (refer to map).

Toilets:
Portable toilets are in Dunbar Park next to the Community Centre annex (refer to map).

Contact details:
If you have any questions about your beer or food stall, 
contact Vanessa Tiernan on 0409 219 994 or info@boardcollectorsurfswap.com.



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